Bookkeeping
Accurate, up-to-date books without spending your time categorizing transactions and chasing reconciliations.
Helping SaaS founders trust their numbers
Clean SaaS books. Clear growth numbers.
For bootstrapped SaaS founders in the US at roughly $5K–$100K MRR, billing through Stripe, Paddle or Maxio.
Every month, we reconcile Stripe, your accounting records, and your MRR, so you can make decisions with numbers you trust and focus on growing your business.
A short recorded video on where your numbers don't line up. No call, no obligation.
Monthly closeReconciled
- Stripe payouts matched to bank
- Fees, refunds and disputes booked
- Deferred revenue schedule updated
- MRR tied to accounting revenue
- Internal P&L summary updated
Know what your SaaS really makes.
You don't need more numbers. You need the right ones.
SaaS founders already have enough on their plate. Your bookkeeping shouldn't take hours of your time every month, and you shouldn't need to become an accounting expert to understand what's happening in your business.
The SaaS Ledger handles the financial work behind the scenes: keeping your books accurate, reconciling your payment platforms, and turning the underlying data into clear financial information.
You get the numbers you need to make decisions, without another job to manage.
Get a free async reviewWe handle the financial work behind the scenes
Payment reconciliation
We reconcile Stripe and other payment platforms with your accounting records, so you don't have to untangle payouts, fees, refunds, and subscription activity.
Management summaries
Monthly summaries built around the realities of SaaS, including subscription and deferred revenue, so you can see where your business stands. They're for your own internal use; tax returns and year-end statements stay with your CPA.
SaaS metrics
The metrics that matter to your business, such as MRR, ARR, LTV:CAC, churn, and runway, without turning your finance function into a spreadsheet marathon.
Do you trust your SaaS numbers?
Your MRR, ARR, revenue, gross margin, and cash position should tell a coherent story.
The SaaS Metrics Health Check is a free checklist that helps you test whether your accounting records and the SaaS metrics you use to make decisions actually agree, and where to look when they don't.
The goal isn't to give you more metrics. It's to help you know whether the numbers you already use can be trusted.
Get the SaaS Metrics Health CheckWhat it covers
- Subscription data
- Payment platforms
- Accounting records
- SaaS metrics
- Financial decisions
Our service packages
Fixed monthly fees in US dollars. Your CPA or accountant keeps the tax returns and year-end statements; we keep the monthly books and SaaS numbers they rely on.
SaaS Revenue Add-on
For founders who already have an accountant or bookkeeper, but whose Stripe and MRR numbers never quite tie out.
$250–$400 / month
- Stripe or Paddle payouts reconciled to charges, fees and refunds
- Deferred revenue schedule for annual plans
- MRR tied to your accounting revenue every month
- Monthly journal handed to your CPA
Core
For solo founders and small teams, roughly $5K–$30K MRR, who want all their monthly bookkeeping done.
$600–$900 / month
- Everything in the SaaS Revenue Add-on
- Full monthly bookkeeping up to trial balance
- Bank and card reconciliations
- Bills and supplier payments recorded
- SaaS chart of accounts with gross margin tracking
- Up to about 150 transactions a month
Growth
For small teams, roughly $30K–$100K MRR, with more volume, more currencies or more than one product.
$1,000–$1,500 / month
- Everything in Core
- Up to about 400 transactions a month
- Multi-currency (USD, CAD, GBP, EUR and more)
- Revenue split by product or plan
- Monthly management summary for internal use
Prices in US dollars. Based in Canada, the UK, Australia or New Zealand? We'll quote in your local currency. Your exact fee depends on transaction volume, currencies and the number of payment platforms. Tax returns, sales tax filings, 1099s, year-end financial statements and payroll filings stay with your CPA: we hand them clean, reconciled books and a trial balance.
What happens after you book
- A 20–30 minute discovery call about your setup, or a free async review if you'd rather not talk live.
- We look at your books and send a fixed monthly quote within 3 business days.
- If you go ahead, we set up your accounts and start with your next month-end close.
No obligation to proceed. No long-term contract: cancel any time with 30 days' notice.
Who does the work
Your books are handled by me personally, not passed to a rotating team. I work only with SaaS and subscription businesses.
"What stood out most was her initiative: without being asked, she replaced our manual Excel reporting with Power BI dashboards and Python scripts, which cut preparation time dramatically and made the numbers more reliable. She's accurate, proactive and easy to work with. I'd recommend her to any founder who wants numbers they can trust."
Our process
Book a call
Book a discovery call or submit a request, and we'll reach out to learn about your bookkeeping needs.
Review and estimate
After a review, we send you a tailored proposal based on your bookkeeping needs and growth stage.
Clean books and better insights
We organize and maintain your books, connect the relevant financial data, and set up internal summaries so you can focus on running and growing your business.
Built around your SaaS stack
Your accounting system shouldn't operate in isolation. We connect the activity in the tools you use to collect, bill, and report on subscription revenue to your accounting records, so payments, revenue, and your metrics can be reconciled and understood together.
Accounting
- QuickBooks Online
- Xero
Payments and billing
- Stripe
- Paddle
- Maxio
- Stripe Revenue Recognition
Banking, cards and payroll
- Bank and card feeds such as Mercury, Ramp and Brex
- Payroll records from tools such as Gusto
Book a call
Pick a time for a free bookkeeping discovery call. Prefer not to talk live? Get a free async review instead.
Frequently asked questions
What does The SaaS Ledger do?
The SaaS Ledger provides bookkeeping for SaaS and subscription businesses. We reconcile your subscription data, payment platforms such as Stripe, and your accounting records, then prepare internal summaries and SaaS metrics for your own management use.
How much does SaaS bookkeeping cost?
The SaaS Revenue Add-on is $250–$400 a month, Core is $600–$900 a month, and Growth is $1,000–$1,500 a month. If you're based in Canada, the UK, Australia or New Zealand, we can quote in your local currency. Your exact fee depends on transaction volume, currencies, and the number of payment platforms.
Why doesn't my Stripe balance match my revenue?
Stripe payouts are net of processing fees, refunds, and disputes, and they arrive on a delay, so the cash that lands in your bank rarely equals your sales for the month. Annual and multi-month plans add another gap: the cash arrives up front, but the revenue is earned over the subscription period. Reconciling Stripe to your books closes these gaps.
Is my MRR the same as my accounting revenue?
No. MRR is a normalized measure of recurring subscription value, while accounting revenue reflects what was actually earned in a period, including one-off charges, discounts, and timing adjustments. Both are useful, and they should reconcile to each other so you know where any difference comes from.
Which accounting and billing tools do you work with?
We work in QuickBooks Online and Xero, and with payment and billing platforms including Stripe, Maxio, and Paddle, as well as Stripe Revenue Recognition.
Do you file taxes, perform audits, or prepare financial statements?
No. We provide bookkeeping and internal management summaries for your own use. We don't perform audits or other assurance work, file tax returns, or prepare financial statements for banks, investors, tax authorities, or other third parties. We hand clean, reconciled books and a trial balance to your CPA or accountant, who handles your tax filings and year-end statements.
Do I have to get on a call?
No. We work asynchronous-first. You can book a discovery call if you prefer to talk, or request a free async review and get a short recorded video with our observations instead.
Do you file sales tax or 1099s?
No. We record and reconcile sales tax in your books every month and keep your contractor payments organized, so your CPA has what they need for sales tax returns and year-end 1099s. The filings themselves stay with your CPA or your sales tax software.
Where are you based, and is my data safe?
We're based in Pakistan and work remotely with SaaS founders in the US. We use read-only or limited access wherever your tools allow it, never ask for passwords by email, keep your information confidential under our agreement, and remove our access and delete exports when you leave.
When can we talk?
We work async-first, so most questions are handled by email or short recorded videos. Live calls are available on weekdays between 9am and 2pm US Eastern time, booked in advance.